Mail Settings (IMAP):

If your email address is yourname@yourdomain.tld, then the server address is always mail.yourdomain.tld.
Server Address mail.yourdomain.tld
Port Number 993
Security Type SSL/TLS
Password Type Normal Password
Username Your Email Address
Password Your Password

Mail Settings (SMTP):

You have to log into the server inorder to send emails.
Server Address mail.yourdomain.tld
Port Number 465
Security Type SSL/TLS
Password Type Normal Password
Username Your Email Address
Password Your Password

Pick a device type or email client for step-by-step setup instructions...


Microsoft Outlook

Mozilla Thunderbird

Evolution Mail

MacOS Mail

Android Device

K9 Mail

iPhone or iPad

Chromebook

NextCloud

Google Mail

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How to setup your email address on Microsoft Outlook

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  1. Open Microsoft Outlook
    Launch the Outlook application on your computer.
  2. Navigate to Account Settings
    Click on File in the top-left corner, then select Account Settings and choose Account Settings again from the dropdown menu.
  3. Add a New Account
    In the Account Settings window, click on New to add a new email account.
  4. Enter Your Email Information
    Select Manual Setup or Additional Server Types and click Next. Choose IMAP and click Next again. Enter the following details
    • Your Name: Enter your name as you want it to appear in outgoing emails.
    • Email Address: Enter your full email address (e.g., user@yourdomain.tld).
    • Account Type: Select IMAP.
    • Incoming Mail Server: Enter your server address (e.g., mail.yourdomain.tld).
    • Outgoing Mail Server (SMTP): Enter your server address (e.g., mail.yourdomain.tld).
    • User Name: Enter your full email address (e.g., user@yourdomain.tld).
    • Password: Enter your email account password.
  5. Configure Advanced Settings
    Click on More Settings, then go to the Outgoing Server tab and check the box for My outgoing server (SMTP) requires authentication. Ensure that >Use same settings as my incoming mail server is selected.
    Next, go to the Advanced tab and enter the following settings:
    • Incoming Server (IMAP): Enter 993 and select SSL as the encryption type.
    • Outgoing Server (SMTP): Enter 465 and select SSL as the encryption type.
  6. Complete the Setup
    Click OK to close the More Settings window, then click Next. Outlook will test your account settings. Once the tests are successful, click Finish to complete the setup.

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How to setup your email address on Mozilla thunderbird

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  1. Open Mozilla Thunderbird
    Launch the Thunderbird application on your computer.
  2. Start the Account Setup
    If this is your first time using Thunderbird, the Set Up Your Existing Email Address page will automatically appear. If not, go to Menu > New > Existing Mail Account.
  3. Enter Your Account Information
    In the Mail Account Setup window, enter the following details:
    • Your Name: Enter your name as you want it to appear in outgoing emails.
    • Email Address: Enter your full email address (e.g., user@yourdomain.tld).
    • Password: Enter your email account password.
    Click Continue.
  4. Manual Configuration
    Thunderbird will attempt to automatically configure your email settings. Click on Manual config to enter the server settings manually.
  5. Enter Server Settings
    In the Manual Configuration window, enter the following settings:
    • Incoming:
      • Protocol: IMAP
      • Hostname: Your server address (e.g., mail.yourdomain.tld).
      • Port: 993
      • SSL: SSL/TLS
      • Authentication: Normal Password
    • Outgoing:
      • Hostname: Your server address (e.g., mail.yourdomain.tld).
      • Port: 465
      • SSL: SSL/TLS
      • Authentication: Normal Password
    • User Name: Enter your full email address (e.g., user@yourdomain.tld) for both Incoming and Outgoing.
    Click Done when finished.
  6. Verify and Finish
    Thunderbird will verify the settings. Once verified, your email account will be set up and ready to use.

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How to setup your email address in Evolution Mail

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  1. Open Evolution Mail
    Launch the Evolution application on your computer.
  2. Start the Account Setup Wizard
    If this is your first time opening Evolution, the setup wizard will appear automatically. Otherwise, go to Edit → Preferences, then click Add under the Mail Accounts section.
  3. Identity Information
    Enter the following details:
    • Full Name: Enter your name as you want it to appear in outgoing emails.
    • Email Address: Enter your full email address (e.g., user@yourdomain.tld).
  4. Incoming Server Settings
    Choose the following options:
    • Server Type: IMAP
    • Server: Enter your server address (e.g., mail.yourdomain.tld).
    • Username: Enter your full email address (e.g., user@yourdomain.tld).
    • Encryption: SSL
    • Port: 993
  5. Outgoing Server (SMTP) Settings
    Enter the following details:
    • Server: Enter your server address (e.g., mail.yourdomain.tld).
    • Port: 465
    • Encryption: SSL
    • Server Requires Authentication: Enabled
    • Username: Enter your full email address (e.g., user@yourdomain.tld).
    • Password: Enter your email account password.
  6. Review and Finish
    Continue through the remaining wizard pages and adjust optional preferences as needed. When finished, click Apply to complete the setup.

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How to setup your email address on MacOS Mail

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  1. Open Apple Mail
    Launch the Mail application on your Mac.
  2. Access the Add Account Menu
    Click on Mail in the top-left menu bar, then select Add Account...
  3. Choose Account Type
    Select Other Mail Account... and click Continue.
  4. Enter Your Email Information
    When prompted, enter the following details:
    • Name: Enter your name as you want it to appear in outgoing emails.
    • Email Address: Enter your full email address (e.g., user@yourdomain.tld).
    • Password: Enter your email account password.
  5. Enter IMAP and Server Details
    On the next screen, fill in the following:
    • Account Type: Select IMAP.
    • Incoming Mail Server: Enter your server address (e.g., mail.yourdomain.tld).
    • Outgoing Mail Server: Enter your server address (e.g., mail.yourdomain.tld).
    • User Name: Enter your full email address (e.g., user@yourdomain.tld).
    • Password: Enter your email account password.
  6. Configure Advanced Settings
    After the account is added, open Mail → Settings → Accounts. Select your new account and check the following under Server Settings:
    • Incoming Mail Server Port: 993 with SSL enabled.
    • Outgoing Mail Server Port: 465 with SSL enabled.
    • Authentication: Use your full email address and password.
  7. Complete the Setup
    Close the settings window. Apple Mail will now sync your mailbox and complete the setup.

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How to setup your email address on your Android Device

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  1. Open Android Settings
    On your Android device, open the Settings app.
  2. Go to Accounts
    Scroll down and tap Accounts (or Passwords & Accounts on some devices).
  3. Add a New Account
    Tap Add Account, then choose Email or Personal (IMAP).
  4. Enter Your Email Address
    Enter your full email address (e.g., user@yourdomain.tld) and tap Next.
  5. Enter Incoming Mail Server Settings
    Fill in the following details:
    • Username: Enter your full email address (e.g., user@yourdomain.tld).
    • Password: Enter your email account password.
    • Server: Enter your server address (e.g., mail.yourdomain.tld).
    • Port: 993
    • Security Type: SSL/TLS
  6. Enter Outgoing Mail Server (SMTP) Settings
    Fill in the following details:
    • SMTP Server: Enter your server address (e.g., mail.yourdomain.tld).
    • Port: 465
    • Security Type: SSL/TLS
    • Require Login: Enabled
    • Username: Enter your full email address (e.g., user@yourdomain.tld).
    • Password: Enter your email account password.
  7. Account Options
    Choose your sync frequency, notifications, and data usage preferences, then tap Next.
  8. Complete the Setup
    Enter the name you want displayed on outgoing emails, tap Done, and the account will be added to the default Android Mail app.

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How to setup your email address on K9 Mail for Android

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  1. Open K-9 Mail
    Launch the K-9 Mail app on your Android device.
  2. Add a New Account
    If this is your first time opening K-9 Mail, the setup screen will appear automatically. Otherwise, open the menu and select Settings, then tap Add Account.
  3. Enter Your Email Address
    Enter your full email address (e.g., user@yourdomain.tld) and tap Next.
  4. Choose Account Type
    Select IMAP as the account type.
  5. Enter Incoming Mail Server Settings
    Fill in the following details:
    • Username: Enter your full email address (e.g., user@yourdomain.tld).
    • Password: Enter your email account password.
    • Server: Enter your server address (e.g., mail.yourdomain.tld).
    • Port: 993
    • Security: SSL/TLS
    • Authentication: Normal Password
  6. Enter Outgoing Mail Server (SMTP) Settings
    Fill in the following details:
    • SMTP Server: Enter your server address (e.g., mail.yourdomain.tld).
    • Port: 465
    • Security: SSL/TLS
    • Require Sign-in: Enabled
    • Username: Enter your full email address (e.g., user@yourdomain.tld).
    • Password: Enter your email account password.
  7. Account Options
    Choose your syncing preferences, notifications, and folders to sync. Tap Next when done.
  8. Finish Setup
    Enter a name for the account (optional) and the name you want displayed on outgoing emails. Tap Done to complete the setup.

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How to setup your email address on your iOS Device

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  1. Open Settings
    On your iPhone or iPad, open the Settings app.
  2. Go to Mail Settings
    Scroll down and tap Mail, then tap Accounts.
  3. Add a New Account
    Tap Add Account and select Other.
  4. Add Mail Account
    Tap Add Mail Account and enter the following information:
    • Name: Enter your name as you want it to appear in outgoing emails.
    • Email: Enter your full email address (e.g., user@yourdomain.tld).
    • Password: Enter your email account password.
    • Description: Enter anything you prefer (e.g., Work Email, Personal Email).
  5. Enter Incoming Mail Server Settings
    On the next screen, under the IMAP tab, fill in the following:
    • Host Name: Enter your incoming server (e.g., mail.yourdomain.tld).
    • User Name: Enter your full email address (e.g., user@yourdomain.tld).
    • Password: Enter your email account password.
    • Port: 993 (this is applied automatically when SSL is enabled)
  6. Enter Outgoing Mail Server (SMTP) Settings
    Still on the same screen, under Outgoing Mail Server, enter:
    • Host Name: Enter your outgoing server (e.g., mail.yourdomain.tld).
    • User Name: Enter your full email address (e.g., user@yourdomain.tld).
    • Password: Enter your email account password.
    • Port: 465 (automatic when SSL is enabled)
  7. Save the Account
    Tap Next. Your device will verify the settings. Once verified, tap Save.
  8. Complete the Setup
    Your account is now added to the built-in Mail app. Open the Mail app to begin syncing your emails.

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How to setup your email address on your Chromebook

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  1. Open Chromebook Settings
    Click the clock area in the bottom-right corner, then click the Settings icon.
  2. Go to Accounts
    In the left menu, click Accounts.
  3. Add an Email Account
    Under the “Accounts” section, click Add account. A Google login window will appear.
  4. Select Use Another Account
    Instead of signing into a Google account, click Use another account, then choose Set up email at the bottom.
  5. Select IMAP
    When prompted for account type, choose IMAP.
  6. Enter Your Email Address
    Enter your full email address (e.g., user@yourdomain.tld) and click Next.
  7. Enter Incoming Mail Server Settings
    Fill in the following details:
    • Username: Enter your full email address (e.g., user@yourdomain.tld).
    • Password: Enter your email account password.
    • Server: Enter your incoming server address (e.g., mail.yourdomain.tld).
    • Port: 993
    • Security Type: SSL/TLS
  8. Enter Outgoing Mail Server (SMTP) Settings
    Enter the following details:
    • SMTP Server: Enter your server address (e.g., mail.yourdomain.tld).
    • Port: 465
    • Security Type: SSL/TLS
    • Require Login: Enabled
    • Username: Enter your full email address (e.g., user@yourdomain.tld).
    • Password: Enter your email account password.
  9. Account Options
    Select your sync preferences and notification options, then click Next.
  10. Finish Setup
    Your IMAP account will now be added to ChromeOS and appear inside the Gmail app. Open the Gmail app to access your email.

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How to setup your email address on NextCloud Mail/h2>

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  1. Log In to Nextcloud
    Open your browser, go to your Nextcloud instance, and log in with your account.
  2. Open the Mail App
    In the left-hand menu, click on Mail to open the Nextcloud Mail application.
  3. Add a New Account
    If this is your first time opening Mail, the setup screen will appear automatically. Otherwise, click the Menu icon (three dots) in the top-left corner and select Add account.
  4. Enter Your Email Address
    Enter your full email address (e.g., user@yourdomain.tld) and click Continue.
  5. Choose Manual Setup
    If Nextcloud cannot automatically detect settings, click Manual Setup to enter the details yourself.
  6. Enter Incoming Mail Server Settings
    Fill in the following details under the IMAP section:
    • IMAP Server: Enter your server address (e.g., mail.yourdomain.tld).
    • Port: 993
    • Encryption: SSL/TLS
    • Username: Enter your full email address (e.g., user@yourdomain.tld).
    • Password: Enter your email account password.
  7. Enter Outgoing Mail Server (SMTP) Settings
    Scroll down to the SMTP section and enter the following:
    • SMTP Server: Enter your server address (e.g., mail.yourdomain.tld).
    • Port: 465
    • Encryption: SSL/TLS
    • Authentication: Enabled
    • Username: Enter your full email address (e.g., user@yourdomain.tld).
    • Password: Enter your email account password.
  8. Save the Settings
    Click Connect or Save to validate the details and add your email account.
  9. Complete the Setup
    Your mailbox will begin syncing. You can now send and receive email within the Nextcloud Mail app.

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How to setup your email address on your Google Mail Account

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  1. Open Gmail in Your Browser
    Go to https://mail.google.com and sign in to your Gmail account.
  2. Open Settings
    Click the gear icon in the top-right corner and select See all settings.
  3. Go to Accounts and Import
    Click the Accounts and Import tab at the top.
  4. Add Your Email for Importing Messages
    Under Check mail from other accounts, click Add a mail account. Important: Gmail’s web interface can only fetch messages from other accounts via POP3, not IMAP. IMAP is only used when connecting external clients like Outlook or Thunderbird to Gmail itself.
  5. Enter Your Email Address
    Enter your full email address (e.g., user@yourdomain.tld) and click Next.
  6. Select Import Using POP3
    Select Import emails from my other account (POP3) and click Next.
  7. Enter Incoming Mail Server Settings
    Enter the following details:
    • Username: Enter your full email address (e.g., user@yourdomain.tld).
    • Password: Enter your email account password.
    • POP Server: Enter your server address (e.g., mail.yourdomain.tld).
    • Port: 995
    • Always use a secure connection (SSL): Checked
  8. Finish POP3 Setup
    Select your desired import options (e.g., label incoming messages) and click Add Account.
  9. Allow Gmail to Send Mail as Your Address
    When prompted, choose Yes, I want to be able to send mail as and click Next.
  10. Enter Your Name
    Enter your display name and click Next Step.
  11. Enter Outgoing Mail Server (SMTP) Settings
    Provide the following details:
    • SMTP Server: Enter your server address (e.g., mail.yourdomain.tld).
    • Port: 465
    • Security: SSL
    • Username: Enter your full email address.
    • Password: Enter your email account password.
  12. Verify Your Email
    Gmail will send a confirmation code to your email address. Enter the code when prompted and click Verify.
  13. Complete the Setup
    Your account is now added. Gmail can send mail as your address using SMTP, and fetch mail via POP3. Remember: IMAP cannot be used here in Gmail web; it is only used for connecting Gmail to external email clients.

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